For schools, authorities & NGOs: Purchase by order (PO)
Organisations such as schools, government agencies, businesses and non-governmental organisations (NGOs) often need to procure goods via purchase orders (POs) in their daily operations. To better serve your procurement needs, Monport welcomes eligible institutions to submit POs. However, it is important to note that Monport currently only accepts POs on a prepayment basis. Below is a detailed procurement process to help you easily complete your purchase. Translated with DeepL.com (free version)
Your ordering process in just five steps:
Firstly, please visit our official website and search for and complete the online ‘Request a Quote’ form. In order to provide you with the most accurate and cost-effective quote possible, please describe the product information you require in as much detail as possible when submitting, including but not limited to product model, specific specifications, quantity purchased and if there are any special delivery requirements or other comments. This information is critical to us and will directly affect the accuracy and preferential price of the quote.
Upon receipt of your enquiry, our professional sales team will contact you immediately and take full care of it. After processing, you will receive a formal quotation via your reserved e-mail address. This quotation will be clear and concise and will include the unit price of the product, the total price, estimated shipping costs (if applicable), relevant taxes, our payment terms and the validity period of the quotation. Please check all details in the offer carefully. If you have any questions or require further communication, please do not hesitate to contact us.
If you accept our offer after careful consideration and wish to proceed with the purchase process, please send us your official purchase order (PO). Please ensure that the details in the PO are correct and match your previous procurement requirements and our offer.
After receiving your order, we will check it as quickly as possible and send you a pro forma invoice after approval. You can use this proforma invoice to finalise the advance payment in accordance with your company's financial procedures.
Once we have received your advance payment, we will immediately create a formal order for you on our website and send you an ‘Order Confirmation’ email. This notification confirms that we have formally accepted your order and informs you of the expected product preparation and delivery times.
Next, we will carefully arrange the warehouse preparation strictly according to the order content to ensure that the product quality and quantity meet your requirements. Once the preparation is completed, we will arrange the shipment as soon as possible and provide you with timely logistics information so that you can track the shipment status of your goods.
Monport always strives to provide an efficient and convenient procurement experience for all types of organisations. If you encounter any problems when completing the quote request form or preparing your order, please contact our professional customer service team. We will be happy to answer your questions and provide you with comprehensive support.